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Article 40: Office Relocations and Openings

Section 1

This Article applies to the physical move to different office space of full or partial Divisions/Offices/Regional Offices, or the opening of new office space.  This Article applies only to moves of bargaining unit employees.

Section 2

A. When the Employer has made a final decision to relocate a full Division/Office/Regional Office or all employees at a current location, or open office space in a new building, the Employer will provide written notice of the move/opening to the Union as soon as possible, generally not fewer than thirty (30) calendar days in advance of the projected moving/opening date. The notice will include relevant and necessary information the Employer may have pertaining to the configuration of the physical space contemplated in the move/opening (including a floor plan). Further, upon request, the Employer will provide the Union with a walk-through inspection of the physical space.

B. The Union will have twenty-one (21) calendar days after notification in which to submit to the Employer its negotiable proposals concerning the move/opening. Within seven (7) calendar days thereafter, the Employer and Union will commence bargaining. If, under 5 U.S.C. §7106(a)(2)(D), the Employer is required to move to or open new space before concluding negotiations, the parties will continue negotiations and the Employer will implement any resulting agreements promptly.

Section 3

A. When the Employer has made a final decision to relocate less than a full Division/Office/Regional Office and that relocation will have more than a de minimis impact on bargaining unit employees:

  • the Employer will provide written notice to the Union of the move of ten (10) or fewer bargaining unit employees at least seven (7) calendar days in advance of the projected moving date; and
  • the Employer will provide written notice to the Union of the move of more than ten (10) bargaining unit employees at least twenty-five (25) calendar days in advance of the projected moving date.

B. The written notice will include relevant and necessary information the Employer may have pertaining to the configuration of the physical space contemplated in the move. Further, upon request, the Employer will provide the Union with a walk-through inspection of the physical space.

C. The Union will have ten (10) calendar days after notification in which to submit to the Employer its negotiable proposals concerning the move. Within seven (7) calendar days thereafter, the Employer and the Union will commence bargaining. If, under 5 U.S.C. §7106(a)(2)(D), the Employer is required to move to or open new space before concluding negotiations, the parties will continue negotiations and the Employer will implement any resulting agreements promptly.

Section 4

The Employer will provide the following, as relevant and necessary, to the Union:

  • The names of the unit employees who will be moved, and when they are scheduled to move;
  • A description of the assistance that will be provided to employees, including those with disabilities, in preparing for the move; and
  • A description of the provisions for supplying boxes and other supplies to employees for the purposes of packing personal items and/or otherwise assisting in preparation for the move.